Supplier governance
Do you maintain an inventory of AI systems used in the business?
Why: AI tool register reviewed and dated this quarter
Customer assurance for AI questions
Your customer asked how you use AI. Have the evidence ready.
Upload an AI supplier questionnaire. Certaquill identifies what you can already prove, what is missing, and what needs human input — then helps you close the gaps and prepare a customer-ready assurance pack.
A sample review is below. It is illustrative data, not an analysis of your questionnaire.
Assurance briefSample
What the buyer needs
Answers that can stand up to a follow-up question.
Evidence
Traceable
Action
Practical
Judgment
Human-led
The assurance workflow
Answer it. Fix it. Prove it.
Certaquill is built around the moment a customer asks for evidence — not around an abstract compliance project.
01
Questionnaire received
Bring in the customer, supplier, procurement or security questions as they arrive.
02
Evidence and status review
See what you can already prove, which evidence is thin, and what is still missing.
03
Fixes and human decisions
Turn practical gaps into owned next steps while keeping judgment with the right person.
04
Customer-ready assurance pack
Answer with a clear, traceable pack that makes the conversation easier for everyone.
See the thinking
From an answer sheet to an action list.
The sample below shows the shape of the review: evidence, a fix, or a decision that only your team can make.
DEMO / SAMPLE DATA
A questionnaire, made legible.
Illustrative review
Certaquill turns a wall of requests into a short list of proof, practical fixes, and decisions that need a person.
🟢 PROVEN
Supplier governance
Are AI suppliers reviewed before they are approved for business use?
Why: Approval checklist exists but is not used consistently
Governance
Is there a named person responsible for oversight of AI use?
Why: Leadership needs to confirm the accountable owner
Data handling
Can you describe what company data is sent to each AI tool?
Why: Data-flow notes accompany the current tool register
Data handling
Are sensitive or personal data restrictions documented for AI use?
Why: The policy needs a clearer list of restricted data types
Security
Do AI vendors provide the security information your customers request?
Why: Security questionnaires and vendor attestations are on file
Security
Is there a documented route for reporting an AI-related incident?
Why: Existing incident process does not mention AI systems
Training
Do employees using generative AI receive appropriate AI literacy training?
Why: No current employee training evidence found
Human judgment
Which decisions, if any, rely on an AI recommendation before a human review?
Why: The process owner must describe where judgment sits
Customer assurance
Do you tell customers when an AI system materially supports a service?
Why: The customer communication approach is not yet agreed
Governance
Is your responsible AI policy reviewed when tools or risks change?
Why: Policy review cadence and owner are recorded
Customer assurance
Can you assemble supporting evidence for a customer questionnaire response?
Why: Evidence is available across folders but not yet packaged
Optional, later
Keep a reusable trust layer in your back pocket.
The Certaquill Passport is a future-facing place to keep the evidence you reuse across customer conversations. It is a practical trust layer — not a certification and not a substitute for human judgment.
A reusable layer
- Evidence you can find again
- Answers with a clear source
- A calmer next questionnaire
Early Access
Bring us the next difficult questionnaire.
Tell us what lands on your desk. We’re shaping Certaquill with the teams who have to answer clearly, quickly, and honestly.